Skip to content
All systems

Hemlo School

How Hemlo School works, screen by screen, Hemlo Pay included.

Try the demo

First steps

What an owner does on day one. Inside the system, each step ticks itself when it’s done.

  1. Check your grades and classesThey’re set up for you; change anything.
  2. Add your studentsWith their guardians’ phones, so families can be reached.
  3. Set the year’s feesA plan of instalments by date, applied at once.
  4. Take attendance onceA minute a class; families see it on their page.
  5. Invite your teamEach person signs in as themselves, with what their role allows.

Getting started

Set up your school year

Your grades are set up for you when you start. Check them, add your classes, and the year is ready.

Students and families

Each student with their class and guardians. Every family gets a private page, no app needed: attendance, what’s owed, the next instalment and the last receipt.

  1. Add a student, their class and a guardian’s phone.
  2. Brothers and sisters share one family, so the family sees all its children together.
  3. Send the family its page on WhatsApp. You can replace the link at any time.

Every day

Taking attendance

Pick the class; everyone starts as present, so you only tap who’s absent or late. After saving, the absent students’ parents are one tap away on WhatsApp.

Money and records

Fees and instalments

A fee plan for the year with instalments by date, applied to the students at once. Then: what came in, who’s late, and what falls due next.

  1. In Fees, create the year’s plan: the total and the instalment dates.
  2. Add a charge or a discount for one student when needed, such as for siblings.
  3. Take a payment in two taps, and send the receipt.
  4. For late families, send a reminder on WhatsApp from the late list.

Hemlo Pay

Where the money goes, and why it’s safe

Hemlo never holds your money. Every payment goes from the customer’s wallet to your own merchant account, under your own contract with the wallet. Hemlo is the software that asks for the payment and watches for the answer.

Good to knowA payment counts as paid only when the wallet itself says so. Hemlo asks the wallet with your account’s details; a message that merely claims a payment is never enough.

Settlement to your bank follows your agreement with the wallet, not Hemlo.

Hemlo Pay in your system

Hemlo Pay already works in shops, gyms, clinics and real estate offices. Next it comes to schools: a payment link you send a family on WhatsApp for an instalment, paid with FIB, Zain Cash or Qi Card straight into the school’s account. It will be free, as it is everywhere.

Good to knowUntil then, record wallet payments by hand when you take a payment, and choose the wallet as the method.

Your team and plan

Bring in your team

Each person has their own Hemlo account and a role that decides what they can see and do. No shared passwords.

  1. Open Manage business from your account menu.
  2. Invite someone by phone number or email, and choose their role.
  3. They sign in with a code, no password, and land straight in your business.

Your trial and plan

Everything is open during the 14-day free trial. Choose your plan before it ends to carry on without a break. Your records are always kept, whatever happens.

  1. Open Your plan to see the days left and what each plan includes.
  2. Pick the size that fits your business and send the request.
  3. If a payment is late, you get grace days, and after them your records stay open to read.

Language and devices

Hemlo works in Arabic, Kurdish and English, on a phone, a tablet or a computer. Each person picks their own language in Settings.